Your entire practice, in one place.
CollegePlannerPro brings students, families, college lists, essays, scheduling, and payments into one modern platform — so you spend application season advising, not administrating.
30-day free trial · No setup fee · No long-term contracts
Trusted by 3,000+ independent educational consultants
IECA
HECA
NCAG
Fiske Guide
ArborBridge
Built for every stage of your practice
Different practices need different things. Start where you are.
Your business, in a box.
College search and lists your families will love, scheduling and billing on autopilot, and Athena AI essay reviews — with no contract, pay as you go.
Take your practice to the next level of scale.
Time tracking, billing and payments at the organizational level, coordination across the whole roster, Superuser and User roles, and MCP integration.
Everything a practice needs. Nothing it doesn’t.
Every student, in one tab
Notes, emails, texts, files, tasks, and meeting history live on one student profile — with unlimited prospect and family contacts alongside your active roster. No more five apps and a spreadsheet.
- One timeline for every conversation — email, SMS, and notes together
- Unlimited prospects and contacts on every plan
Essay check-in · Zoom
Essay reviews in 45 seconds — your way
Athena drafts feedback in your reviewing style, connected to each student’s essays and college list, and pushes the comments you approve straight to Google Docs. It never rewrites a student’s essay — and it never trains on your data.
- Turn a 30-minute review into 10 — three times faster through application season
- One-click comments to Google Docs; your judgment stays in charge
The first time our robot failed at regionals, I stayed after everyone else had left to figure out why. It wasn’t the code — it was a loose servo mount I had rushed the night before. That evening in the empty workshop taught me more about engineering, and about myself, than any win since.
Get paid without chasing
Track your time, generate an invoice in a click, and let families pay online by card or bank transfer. Payments reconcile automatically, so your books stay current without the spreadsheet.
- Online card and ACH payments, powered by Stripe
- Time tracker flows straight into invoices — with automatic payment tracking
College lists families actually love
Build balanced lists from rich, customizable college profiles — Fiske Guide descriptions and ratings included — then deliver them as polished, printable reports with your branding on every page.
- Fiske Guide profiles, campus map view, and custom data fields
- Branded, printable college reports parents can hold on to
Scheduling that runs itself
Share a booking link that syncs with your real availability, and let automated email and text reminders keep students and parents on track — no back-and-forth, fewer no-shows.
- Students book straight into your synced calendar
- Automated text and email nudges for meetings and deadlines
Bring your AI to your practice
CollegePlannerPro speaks MCP — the open standard that connects AI assistants to your tools. Plug in Claude, ChatGPT, or any MCP-compatible assistant to ask questions about your caseload, draft family updates, or bridge CollegePlannerPro to the rest of your stack.
- Works with Claude, ChatGPT, and any MCP-compatible assistant
- Permissioned, secure access — your data stays yours
- Maya Chen — draft in review
- Diego Alvarez — not started
- Priya Patel — submitted ✓
3,000+ consultants run their practice here
“CollegePlannerPro is the best investment I’ve made in my business.”
“Strategic Admissions Advice would not be as successful as we are without CollegePlannerPro.”
Grew from 25 to nearly 400 clients
“This very non-techie, scared-of-anything-new consultant loves CollegePlannerPro.”
Spend application season advising — not administrating.
Essay reviews. Your way. In 45 seconds.
AI-assisted essay feedback inside CollegePlannerPro — drafted in your reviewing style, connected to each student’s colleges and essays, and never a replacement for your judgment.
10-day free trial
How it works
Open the essay
Athena already knows the student, their college list, and the prompt — no copy-pasting into a chatbot.
Review feedback drafted your way
Athena writes comments in your voice and rubric. Approve, edit, or discard each one.
Push to Google Docs
Approved comments land on the student’s draft in one click.
Your voice, not a robot’s
Feedback reads the way you write it — because you set the style, and you approve every comment before a student sees it.
- Comment style tuned to your reviewing approach
- Nothing reaches a student without your sign-off
It never writes the essay
Athena does not rewrite or generate student essays — it flags what to strengthen and leaves the writing to the student.
- Feedback and questions, never replacement text
- Keeps authorship — and authenticity — with the student
I joined robotics because my best friend did, but I stayed for reasons I’m still learning to explain. Somewhere between the late builds and the failed test runs, it became mine.
Private by design
Your students’ essays are never used to train AI models, and everything is stored in independently audited, ultra-secure data centers.
- No AI training on your data — ever
- Independently audited security and privacy standards
Athena pricing
Priced per student, separately from your CollegePlannerPro plan.
There’s no way I could use anything else.
Meet your essay season co-reviewer.
Take your practice to the next level of scale.
The tools that let a growing team run like one practice — billing at the organizational level, coordination across the whole roster, roles that fit your firm, and MCP to connect your AI stack.
The four things that matter at scale
Time tracking, billing and payments, built at an organizational level
Every consultant’s hours, invoices, and payments live in one billing home for the whole firm — with online card and ACH payments that reconcile automatically, and who-owes-what visible at a glance.
- Time tracking and invoicing across every consultant, in one place
- Online card and ACH payments, powered by Stripe
| Consultant | Family | Amount | Status |
|---|---|---|---|
| Jordan Ellis | Alvarez | $1,200.00 | Paid |
| Dana Whitfield | Chen | $950.00 | Sent |
| Marcus Lee | Okafor | $850.00 | Paid |
Broadcast emails and multi-student to-do lists
Reach every family at once, and assign the same to-do across the whole roster in one step — so nothing depends on each consultant remembering to do it student by student.
- Broadcast emails with open tracking
- Multi-student to-dos across the whole roster
Roles that fit your firm
Superuser and User roles control exactly what each teammate can see and control across your practice — students, notes, billing, and reports.
- Superuser and User roles per teammate
- Visibility settings for what each teammate sees and controls
Bring your AI to your practice
CollegePlannerPro speaks MCP — the open standard that connects AI assistants to your tools. Plug in Claude, ChatGPT, or any MCP-compatible assistant to ask questions about your caseload, draft family updates, or bridge CollegePlannerPro to the rest of your stack.
- Works with Claude, ChatGPT, and any MCP-compatible assistant
- Permissioned, secure access — your data stays yours
- Maya Chen — draft in review
- Diego Alvarez — not started
- Priya Patel — submitted ✓
And everything else is already in the box
Strategic Admissions Advice would not be as successful as we are without CollegePlannerPro.
Add your whole team for $20 per member per month.
On any plan, with configurable visibility for what each teammate sees.
See full pricing →Spend application season advising — not administrating.
Your business, in a box.
Everything a solo practice needs — college search and lists, scheduling and billing, and AI-assisted essay reviews — in one platform. No contract, pay as you go.
What’s in the box
The best college search and list creation experience you can give your students and their families
The best college search in the market, connected to everything else in your practice. Build lists your families can actually decide with — and reach students where they respond.
- Create and export custom college lists with all the information families need to decide between colleges
- A personalized student mobile app
- Communication via text that maximizes student response
Scheduling, time tracking, billing and getting paid — automated and simplified
Families book through your link, your time is tracked as you go, invoices are one click, and payments arrive online and reconcile themselves. The whole back office, on autopilot.
- Booking links synced to your calendar, with automated email and text reminders
- Time tracker → invoice → paid online by card or ACH, powered by Stripe
Maya Chen · Essay check-in
Tidiness and organization that your students will perceive
Checklists keep every student clear on what’s next, and broadcast emails keep every family in the loop. Families notice a practice that runs on time.
- Checklists that keep every student on track
- Broadcast emails with open tracking
Maximize your time leverage: AI-assisted essay reviewing with Athena
Athena drafts feedback in your reviewing style, connected to each student’s essays and college list, and pushes the comments you approve straight to Google Docs. It never rewrites a student’s essay — and it never trains on your data.
- Turn a 30-minute review into 10 — three times faster through application season
- One-click comments to Google Docs; your judgment stays in charge
The first time our robot failed at regionals, I stayed after everyone else had left to figure out why. It wasn’t the code — it was a loose servo mount I had rushed the night before. That evening in the empty workshop taught me more about engineering, and about myself, than any win since.
And everything else is already in the box
CollegePlannerPro is the best investment I’ve made in my business.
No contract — pay as you go.
From $69/month, month to month. 30-day free trial, $0 setup fee, cancel anytime.
See full pricing →Spend application season advising — not administrating.
Pricing that grows with your roster.
Month to month, no setup fees, cancel anytime. Every plan includes unlimited prospects and online payments.
25% discount for IECA, HECA, and NCAG members and nonprofit organizations.
Every plan includes
- 30-day free trial
- $0 setup fee
- Unlimited prospects and contacts
- Online payments, powered by Stripe New
- Free support and training
- Automated email + text reminders
- Hourly backups and SSL encryption
- Month-to-month billing — no contracts
Add-ons
Team members — $20/month each
Add consultants with configurable visibility into students, notes, and billing.
Athena AI — from $108 per student
AI-assisted essay reviews inside CPP. Priced separately, per student.
Learn about Athena →